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Spare Parts Management

Spare Parts Management is where users can add and manage the parts and inventory used by technicians while performing work orders.

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Adding Parts and Inventory

You can add Parts and Inventory that would be consumed in the workorders.The part’s unit price cost can be added to track the amount of money spent in workorders based on the quantity of parts used by technicians.

1. Consumable Parts: Items that get used up and need regular replacement, such as screws, bolts, and cleaning supplies.
2. Non-Consumable Parts: Durable items that can be used repeatedly, such as tools and machinery components. Linking Parts to Vendors
3. Vendor Association: Link each part to specific vendors for easier procurement and automatic PO creation.
4. Minimum Quantity Threshold: Set minimum quantity thresholds that would trigger the automatic PO creation.
5. Tracking Consumption:Track part usage through detailed logs, aiding in inventory management and forecasting.

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Procurement

The Procurement section helps manage vendors and purchase orders effectively.

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Vendors Management

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Add Vendors

Easily add and manage vendors in the system through our UI or in Bulk using the Import option and upload the CSV with the vendor details.

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Link Parts to Vendors

Associate parts with specific vendors to streamline the ordering process.

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Purchase Orders (PO)

• When a part’s quantity hits the minimum threshold, the system automatically generates a purchase order for the part with the linked vendor. This ensures timely restocking and reduces manual efforts.

• Saves time and reduces the chance of errors by automating the creation of purchase orders.